Job Description Summary Our Client is looking for a Front Office Administrative Assistant who will assist with the administration of the day-to-day operations of the company.
The HR assistant will
carry out responsibilities in some or all of the following functional
areas: departmental development, relations, training and development,
executive administration, and recruiting.
Roles & Responsibilities
The Front Office Administrative Assistant has partial responsibility for these areas:
- Reception desk duties – Switch board operation, answering the phone, screening and directing calls. Tidy and maintain the reception area.
- Maintain Registers – receiving and sorting incoming mail and deliveries, official documents and staff correspondence.
- Customer Service – Offer a friendly reception to all visitors and members of staff entering the Office.
- Able to clearly disseminate information on the company
- General Administrative/Clerical Support to the Management Team – the Job Holder will also be required to carry out other various administrative duties for the rest of the Management team based at the office
- Coordination of general maintenance of office equipment – telephones and computers
- Maintain an adequate inventory of office consumables – pending prior approval to carry out the ordering of daily office needs.
Key Competencies
- Good verbal and written communication
Skills
- Professional personal presentation
- Integrity & reliability
- Customer Service Orientation and Marketing skills
- Attention to detail
- Planning and Organizing
Requirements
- Bachelors degree in a related field or Diploma in Human Resources
- At least 2- 4 years’ experience as a Front Office Assistant in a fast paced business environment
Skills:
- Computer skills - MS Office (Excel, Word, PowerPoint)
- Administrative Skills (Filling, Emails, Internet Research etc.)
- Excellent communicator, helpful, and pleasant demeanor
- Exceptional Typing Speeds of 35WPM, with 90% Accuracy
- Excellent written and verbal communication skills
- Ability to multi task and prioritize
- Ability to work well independently and within a team environment
- Excellent customer service skills Knowledge of French and/ or Portuguese will be an added advantage.
If you believe you
qualify for this position, please send your CV and details of your
current and expected remuneration to recruit@humantalentrecruit.com
Only qualified candidates shall be contacted