Office Administrator
Role
Front office administration and ensuring cleanliness is maintained at all times
Receiving calls and responding to customer emails and enquiries.
Offering administrative support to the line managers.
Office management and budget administration as well as petty cash management
Maintaining both electronic and physical filling systems
Managing and maintaining of office equipment’s
Maintaining the bills payable account and ensuring that all bills are paid on time or before the deadline, electricity, telephone, internet etc.
Maintain the statutory deductions files and ensure prompt payments of the statutory deductions, PAYE, NSSF, NHIF Taxes and VAT
Formatting reports, scanning necessary schedules, photocopying and biding of documents.
Planning and projecting human resource needs for consultancy contracts undertaken by the company.
Coordinating with clients on data collection and schedules of audits and other consultancy work
Keeping and maintain records of call and clients requests and ensuring respective parties have been notified immediately.
Establishing and controlling personnel records and files for both staff and consultants keeping good track of records of leave days and offs
Managing the timesheet records for all staff.
Providing assistance in monitoring employee performance appraisal processes.
Liaising with partners and directors in preparing contracts for both long term and short term consultants.
Coordinating & organizing meetings and trainings/workshops
Coordinating logistics, travel and accommodation arrangements for staff and partners
Coordinate clearance of staff separating from the organization.
Maintain the leave records
Ensuring visitors are well served and treated and directed.
Any other duties as assigned by the management.
The person
Self-driven and with a lot of personal initiativ
Team player
Smart and with pleasant person
Must have good track experience
Person of high level of integrity
Organized and smart in approach
Age above 27 years and below 40 year
Skills
Diploma level or graduate in office administration from a recognized institution
Secretarial training a mus
MS office competent especially excel and word and presentation Office management skill
Knowledge of accounts and book keeping a must
Other language ( French or Spanish) added advantag
Other skills other than stated above has added advantage
Experience
More than 4 years working experience in a busy organization 1 or 2 of which must be in a medium sized an accounting / auditing firm
Experience must include use of computers for the 4 years consistently
Driving experience will be an added advantage
Send your application to alternatedoors@gmail.com.
In the application send a detailed cv with 3 referees 1 of which must be a former employer and include your phone contact and expected salary.
Deadline:19th Decemeber