Logistics Officer
Terre des hommes Foundation (Tdh) is an international NGO focussed on Child Rights.
To support the development of its programmes in Nairobi and Garissa County, Tdh is encouraging applications from Kenyan nationals for the role of Logistics Officer based in Nairobi.
Reporting to: Logistics Manager, Kenya
Duty station: Nairobi
Contract duration: Asap – 12 month duration - renewable
Main task and responsibilities:
Ensure Nairobi office & guesthouse premises & maintenance is followed in good working order (water, electricity, generator, painting, fencing and security etc.)
Ensure proper functioning of the Nairobi office & guesthouse equipment and maintenance (computers, printers, photocopiers, fridges, generators, etc.)
Provide Nairobi office support to programme activities through the provision of needed supplies and equipment, performance and maintenance in the projects’ facilities, and other logistics needs arising during implementation
To adhere and respect of Tdh Lausanne and donor guidelines in all aspect of purchase policies and procedures, quality control and the delivery of the purchases to final destination
To make sure that the general purchase planning in Nairobi office is accurate and well followed
To control and manage the purchase requests received from the field
To follow up and support the purchase for the programme activities in Garissa County regarding Nairobi implemented purchases
To ensure regular purchase follow up in close collaboration with finance, logistics and programme staff respectively, including vendor payments made in time together with monthly budget follow up
To ensure appropriate and accountable documentation and filing of all purchase documents; PRs/RFQs, BID analysis, POs, DRs, WBs
To administer and control Nairobi supplier data base and performances
Initiate and coordinate long term supply service contracts and/or long term frame agreements
To ensure and document the transport of all programme supplies and equipment from Nairobi office to Garissa office
Responsible for the vehicle rental and hiring of transportation; follow up of the contracts, for Nairobi office
To ensure the good functioning of the Nairobi office vehicles and coordination of field vehicle service schedules intervals in Nairobi
In coordination with programme & logistics staff to plan and organize vehicle movements between Nairobi and Garissa office
Nairobi focal point for kiss movements from Nairobi to Garissa via Mwengi in conjunction with Garissa Logistics Officer
To centralize , control and send to the Logistics Manager, Kenya all Nairobi fleet management files; log sheets, fuel consumption and copy of contracts on a monthly basis
To support the set-up of a proper transparent stock management system In Nairobi office and provide monthly inventory and asset management report to Logistics Manager, Kenya
Provide monthly logistics report with supporting documents to Logistics Manager, Kenya
Ensure and facilitate logistics support communication and information sharing within the team and the department, and contribute to the overall team programme responsibilities.
Work in close collaboration with other departments.
Comply with Tdh Security Regulations
Ensure contracted watchmen perform their duties for Nairobi Office
Support and provide important security information and updates to Management team
Requirements:
Qualification in Logistics or Supply Chain Management, or other areas related technically to Humanitarian Logistics
Minimum of 3 years of working experience with an International NGO
Minimum of 2 years of working experience in Nairobi
Experience in logistics management, policies and procedures
Demonstrated communication and organizational skills
Ability to train, mobilize, and manage national staff
Flexibility and ability to multi-task under pressure
A team builder; must be culturally sensitive and have the ability and interest to identify and work with a multi-cultural team
Proven ability to work creatively and independently
Advanced proficiency in written and spoken English
High level of familiarity with computer word-processing, spreadsheet and database packages
Sympathy with the aims and objectives of Tdh
Commitment to humanitarian principles and action
Ability to drive with a valid driving license
Application modalities:
Qualified and interested candidates should submit a cover letter and CV (with at least three referees) indicating the vacancy announcement reference to the email address: lm.ke@tdh.ch
under the title: RE: Tdh Logistics Officer Nairobi recruitment
Closing date for this positions is on or before 7th January 2013, 5.00 PM
Only shortlisted candidates will be contacted for interview.
Tdh’s recruitment and selection procedures reflect our commitment to protect children’s rights, which includes the prevention of all forms of child abuse.
Tdh is an equal opportunity employer.
Female candidates are encouraged to apply.