Receptionist Jobs Vacancy at National Council for Law Reporting in Kenya 2012
Job Title: Receptionist (1 position)Ref: NCLR/ HR /2012/ 79
Job Grade: KLR 9
Reporting to: Assistant HR and Admin Officer
Department: Human Resources and Administration
Basic Salary not including allowances: 26,323 (1,316) – 27,639 (1,382) - 29,021 (1,451) - 30,472(1,524) - 31,996 (1,599) - 33,595 (1,680) – 35,275p.m.
KEY TASKS
Duties and responsibilities will entail:-
Answering the telephone / Making calls and taking messages;
Initiate telephone policies, procedures and processes in the Council in line with the overall Government Policy;
Dispatch of mail. This includes registering mail in the book and ensuring the driver makes deliveries. Preparing labels;
Screening of visitors;
TV Screen. Ensuring that relevant content is screened between 8.00am and 5.30pm;
Taking of minutes in meetings;
Making of travel arrangements and hotel bookings;
Checking of invoices before being handed to procurement and accounts;
Making orders for office supplies. This includes water for dispensers, supplies for the coffee dispenser, tissue papers, water and any snacks for meetings;
Handling the First Aid box. This includes This includes water for dispensers, supplies for the coffee dispenser, tissue papers, water and Juices for meetings;
Filing of documents;
Requesting for Taxi and accounting for journeys;
Overseeing office cleaning.; and
Any other duty that may be assigned.
PERSON SPECIFICATIONS
For appointment to this position, a candidate must:-
Have Kenya Certificate of Secondary Education or its equivalent from a recognized institution;
Have Diploma in Secretarial Studies or Business Studies or its equivalent from a recognized institution;
Have attended a customer care course from a recognized institution;
Have attended and passed a Certificate Course for Government Telephone Supervisors is an added advantage;
Have excellent interpersonal and communication skills;
Have Certificate in computer applications; and
Be fluent in written and spoken Swahili and English.
How to Apply:
Interested candidates should email a cover letter showing their current or last engagement and earnings and their curriculum vitae to the following address: recruit@kenyalaw.org on or before October 19, 2012.
Candidates who canvass for these positions will be disqualified. Only shortlisted candidates will be contacted.
Deadline: 19th Oct 2012